Griffis Residential Job Applicant Privacy Notice

Griffis Residential (“the “Company”, “we”, “us”, “our”) takes your privacy seriously. Because we gather certain types of information about applicants during the recruitment process, we want to help you understand our practices surrounding the collection, use, disclosure, and other handling (collectively, “process”) of your personal information.

Griffis Residential is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race (including hair texture, hair type, or protective hairstyles commonly or historically associated with race), creed, color, religion, alienage or national origin, ancestry, citizenship status, immigration status, age, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), marital status, military or veteran status, sexual orientation, genetic information, gender, gender identity and gender expression, AIDS/HIV/Hepatitis C status, arrest record, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, Associate activities and general treatment during employment.

Griffis Residential complies with the ADA, the ADAAA and applicable state law and considers reasonable accommodation measures that may be necessary for qualified applicants/employees to perform the essential functions of the job. Hire may be contingent upon a post-offer medical examination, and to skill and agility tests, as appropriate for the position.

Alternative formats of this Notice are available to individuals with a disability. Please contact ccparequests@griffisresidential.com for assistance.

This Privacy Policy applies to the personal information of individuals in their role as job applicants to the Company (“Applicants”). 

Except with respect to Applicants, this Notice does not apply with respect to the personal information processed by the Company in our capacity as an employer, including the personal information of the Company’s current or former employees. Griffis Residential maintains separate policies, if and to the extent required by law, with respect to the Company’s processing of personal information in its capacity as employer.

The term “personal information” as used in this Notice means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular Applicant. However, personal information does not include: (a) information publicly available from government records or made publicly available by you or with your permission; (b) protected health information covered by the Health Insurance Portability and Accountability Act (“HIPAA”) or medical information covered by California Confidentiality of Medical Information Act (“CMIA”); or (c) personal information covered by certain sector-specific privacy laws, such as the Fair Credit Reporting Act (“FCRA”).

We may collect the following categories of personal information. Not all categories may be collected about every Applicant.

We collect personal information from the following categories of sources. Not all categories apply to every Applicant.

We may use the personal information we collect for one or more of the following purposes:

Unless stated otherwise in section 4.B, below, we may use Applicants’ personal information for the following purposes:

We may use the categories of Applicants’ personal information listed in this Section 3.B for the purposes stated below:

The Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act, The Office of Federal Contracting Compliance Programs (applicable to government contractors), and state laws, and for purposes of diversity analytics.

The Company also uses this personal information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with federal and state law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification.

If you opt-in when submitting your application, the Company, or trusted service providers on our behalf, may send automated text messages relating to your application and other similar recruiting-related text messages that may be of interest to you. For example, messages about the status of your application, invitations to schedule an interview, to notify you about hiring events, or about other openings or job opportunities you may be interested in.

If you no longer wish to receive these communications from us, you can opt out at any time by replying “STOP” to any message, or by contacting the Company directly using the information listed in Section 10 (Contact us), below.

Carriers are not liable for delayed or undelivered messages. Message and data rates may apply for any messages sent to you from Griffis Residential, and to Griffis Residential from you. Message frequency varies. If you have any questions about your text plan or data plan, please contact your wireless provider.

We generally maintain personal information related to Applicants as confidential, and we will not sell, lease, or license your personal information to any third party. There are limited circumstances when the Company may disclose the personal information we collect about you to third parties, most notably:

We want you to feel confident about providing your personal information through the online application page, so we have implemented a security program to keep information that is transmitted to our systems protected from unauthorized access. Your submissions of information to our secure server are protected by Hypertext Transfer Protocol Secure (“HTTPS”) and Transport Layer Security (TLS) technology, utilized by many popular browsers to safeguard transmissions. This technology allows us to use encryption tools to protect information transmitted between your computer and our server. After we have received your information, access to it is limited to employees with a need to know.

While we strive to protect your personal information, we cannot guarantee the security of any information that you submit through the online application, and you do so at your own risk. We urge you to keep your username, password and any other log-in credentials in a safe place as you share responsibility for maintaining the confidentiality of the information that you submit to us.

If the Company hires you, the information collected about you during the job application process may become part of your personnel file, which may be used to administer the employment relationship and for related reporting and recordkeeping purposes. In that case, the Company will retain application information for the entire duration of your employment relationship with Company and for as long thereafter as permitted or required by applicable law. The Company makes its document retention schedule available to employees for review.

The Company will retain information of applicants who are not hired for at least one year and longer if required by applicable law (for example, for four years for California residents). These records will be retained for our internal recordkeeping and reporting purposes. During this retention period, we may use your information to consider you for positions in addition to the position(s) for which you initially applied.

This section applies only to Applicants who reside in the state of California (“California Applicants”), to the extent that Griffis Residential’s processing of their personal information is subject to the California Consumer Privacy Act, as amended by the California Privacy Rights Act, (the “CCPA”).

The Company collects the categories of personal information identified in Section 2 (Personal information we collect), for the purposes identified in Section 4 (How we use personal information), and retains personal information for the period described in Section 7 (How long we retain personal information). We do not, and will not, sell your personal information or disclose it to third parties for cross-context behavioral advertising (“sharing”). In addition, we have no actual knowledge that we sell or share the personal information of individuals of any age, including the personal information of children under 16. We also do not collect or process sensitive personal information for the purpose of inferring characteristics about you.

We may disclose your personal information to third parties for the following “business purposes” as that term is defined in the CCPA and as a supplement to the disclosure described in Section 5 (How we disclose personal information), above:

At times, the Company converts personal information into deidentified information using reasonable measures to ensure that the deidentified information cannot be associated with the individual (“Deidentified Information”). The Company maintains Deidentified Information in a deidentified form and does not attempt to reidentify it, except that we may attempt to reidentify the information solely for the purpose of determining whether its deidentification processes ensure that the information cannot be associated with the individual. The Company prohibits vendors, by contract, from attempting to reidentify this Deidentified Information.

Subject to applicable limitations and exceptions, California Applicants have the following rights under the CCPA:

You can exercise these rights in the following ways:

If you submit a request, we match personal information that you provide us against personal information we maintain in our files. The more risk entailed by the request (e.g., a request for specific pieces of personal information), the more items of personal information we may request to verify your identity. If we cannot verify your identity to a sufficient level of certainty to respond securely to your request, we will let you know promptly and explain why we cannot verify your identity.

If an authorized agent submits a request to know, correct, or delete on your behalf, the authorized agent must submit with the request a document signed by you that authorizes the authorized agent to submit the request on your behalf. In addition, we may ask you to follow the applicable process described above for verifying your identity. You can obtain an “Authorized Agent Designation” form by contacting us at ccparequests@griffisresidential.com.

If we change this Privacy Notice, we will post those changes on this page and update the Notice’s modification date above. If we materially change this Privacy Notice in a way that affects how we use or disclose your personal information, we will provide a prominent notice of such changes and the effective date of the changes before making them.

For questions or concerns about Company’s privacy policies and practices, please contact us using any of the following methods:

4898-8026-9381.1 / 096397.1007